# For institutional buyers — GrantWatch vendor file

> Purchase by purchase order or net-30 invoice. Vendor artifacts, accessibility conformance status, security posture and public-entity contract terms.

Source: https://www.grantwatch.com/compliance/

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# For institutional buyers

A department, district, library or university can buy a subscription on a purchase order with a net-30 invoice. This page is the vendor file that procurement will ask for.

## What documents can procurement get, and when?

Each artifact below carries a status rather than a download badge. A status you can act on is more useful to a buyer than a checkmark that turns out to mean nothing when it is requested.

- Procurement artifacts and current status

- Artifact

- Status

- What it contains

- Signed IRS Form W-9

- Available on request

- Current-year signed W-9, downloadable from this page and from checkout.

- SAM.gov Unique Entity ID

- UEI plus current registration status and expiry.

- HECVAT Lite

- Completed higher-education vendor assessment.

- VPAT 2.4 / 2.5 accessibility conformance report

- Scheduled

- Independent third-party audit against WCAG 2.1 AA, remediation, then the report.

- Public Entity Terms Addendum

- In drafting

- Indemnification carve-out, venue, and a public-records acknowledgment.

- Security and privacy posture

- Transport security, infrastructure attestations, and the data-retention statement.

- State vendor registrations

- State purchasing-system vendor identifiers.

- Accessibility statement and remediation contact

- Published with the report

- Named contact for accessibility issues and the remediation route.

## Is there a VPAT, and what is the status?

An independent accessibility conformance report is scheduled and is not yet complete. An independent audit against WCAG 2.1 AA, the remediation it produces, and the written report are a six-to-twelve-week engagement. In the meantime this site is engineered to WCAG 2.1 AA and verified before launch with two automated engines plus a manual keyboard, screen-reader and contrast checklist. The report will be published on this page on completion.

Public entities purchasing web software work under the Department of Justice rule adopting WCAG 2.1 AA for state and local government web content. ADA.gov: web and mobile accessibility rule .

A SOC 2 Type II audit is not held and is not planned at this price point. For a directory subscription that stores no student records, no patient data and no financial account data, infrastructure attestation from the hosting and payment providers plus a completed HECVAT Lite is the proportionate answer, and that is what the vendor file contains.

No accessibility overlay widget is installed on this site, and none will be. Overlays do not fix the underlying markup and have been a magnet for litigation.

## How does the purchase actually run?

A requisition opens, procurement asks for the vendor file, the public-entity addendum settles the contract terms a state buyer cannot waive, a purchase order is issued against the quoted term, and an invoice follows on net-30 with access beginning at issue.

The published terms specify a Florida venue. A public entity outside Florida generally cannot accept that, which is what the addendum exists to resolve. Read the venue clause .

FIG. GW-06 — Institutional purchase path.

## Request a PO invoice

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Please enter the institution name.

Or call (561) 249-4129, or email support@grantwatch.com.

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